Administrative Director

We are looking for an Administrative Director to take ownership of the company’s administrative infrastructure and help scale operational processes across multiple international locations.

This is an office-based role focused on building structure, improving operational maturity, leading administrative operations across regions, and supporting the transition into our new office in Belgrade.

Responsibilities:

• Lead and standardize administrative operations across Serbia, Cyprus, and the US.

• Lead the office operations team and support Personal/Executive Assistants across locations.

• Audit and improve internal operational processes and cross-functional workflows.

• Drive operational efficiency and introduce scalable administrative structures.

• Lead the strategic development and full-scale operational management of the new Belgrade headquarters, including workplace infrastructure, facilities, office expansion, space planning, employee experience, and coordinating all office-related operations and service providers.

• Manage relationships with vendors, landlords, subcontractors, and office service providers.

• Partner closely with HR, Finance, IT, Legal, and Security teams.

• Support onboarding/offboarding processes, SaaS management, equipment procurement, and employee experience initiatives across different company offices.

• Help organize internal events, workshops, and employee engagement activities in the Belgrade office.

• 6+ years of experience in workplace management, office operations, administration, or similar operational leadership roles.

• Experience managing or coordinating administrative or office operations teams.

• Strong background in process improvement, operational optimization, and building scalable workflows.

• Experience working with vendors, landlords, contractors, and office service providers.

• Strong understanding of the Serbian business environment and local office operations.

• Strong proficiency with Google Workspace, Microsoft Office, Asana/Jira, and modern AI tools.

• Fluent English is required. Serbian language skills are helpful but not required; Russian language skills are a plus.

• Experience in IT, Adtech, or another fast-paced international environment is a plus.
  
  

  What We Offer:

  • 31 days of paid time off: 21 days of annual leave + 10 days of sick leave, because your health and work-life balance matter.

  • Health & Wellness: Private health insurance and FitPass membership.

  • Growth-focused environment: Access to learning resources and clear pathways for growth.

  • Fun team events: Virtual cooking classes, yoga sessions, team quizzes and more.

  • A culture of trust: We cut the red tape — results over rules always. Open talk, ownership, and getting things done together.