Internal Events & Activations Manager

Plan and execute 27-30 internal off-sites and activations annually, ranging from small team gatherings to large leadership events

Research, evaluate, and contract vendors, venues, and activity providers for team-building experiences and event programming

Negotiate hotel contracts, including room blocks, catering, meeting spaces, and event logistics

Organize and coordinate transportation and transfers, including airport pickups, group transportation, and travel logistics

Manage communication and coordination between Admin, Marketing, People Partners, and leadership teams involved in each event

Oversee event timelines, logistics plans, and execution checklists to ensure smooth delivery

Manage and optimize budgets for events, activities, travel logistics, and vendor services

Identify creative team-building activities and experiences aligned with AI Digital’s culture and brand

Handle unexpected operational issues and last-minute changes during events (travel disruptions, schedule changes, vendor issues, etc.)

Maintain vendor databases, event documentation, and planning templates for future events

3–6 years of experience in event management, corporate events, activations, or hospitality operations

Proven experience in planning and executing multi-location corporate events or off-sites.

Strong vendor sourcing and negotiation skills

Experience managing event budgets and financial tracking

Exceptional organizational and project management skills

Ability to coordinate across multiple teams and stakeholders simultaneously

Fluent English (C2) and Russian (C2) with strong written and verbal communication skills

Ability to remain calm under pressure and solve operational issues quickly