Operations/Office Manager

Responsibilities

• Main project/priority: Coordinate moving offices in Q3 of 2026, including all associated planning, logistics, vendors, etc.

• Help People & Culture and Administrative teams develop and execute a local employee/community events program.

• Keep the office space organized, stocked, and running smoothly by managing supplies, equipment, maintenance, repairs, and vendor coordination.

• Handle office documentation, contracts, invoices, and process payments in coordination with HR and Finance.

• Provide ad-hoc administrative and personal support to executives and leadership.

• Support the local team with on-site needs and improve office processes and workflows.

• Assist HR with documentation, employee support, and other local tasks.

• Arrange travel, visas, and accommodation for business trips mainly within Europe and USA, coordinate logistics for offsites, and prepare detailed itineraries to ensure smooth travel experiences.

• Take a proactive role in planning and coordinating internal company events and handle all related logistics, including venues, catering, travel, and materials.

• Based in Belgrade, Serbia

• 2-3+ years of experience in administrative or operational roles

• Strong attention to detail

• Fluent/native Serbian and English proficiency at C1 level, both written and verbal

• Proficiency in Google Workspace (Drive, Calendar, Gmail)

• Strong Microsoft Office skills (Excel, PowerPoint, Word)

• Experience with Asana or similar task management tools is a plus

• Ability to manage tasks independently and stay self-organized

• Proactive, go-getter attitude

• Effective time management and problem-solving skills